5 Ways to Be an Organized Caregiver

An organized caregiver knows that coordination is key to managing the many responsibilities that come with caregiving. Not only does the organization help to reduce stress and improve efficiency, but it can also help to ensure that your loved one is receiving the best possible care. Here are some strategies and practical things to consider when getting organized as a caregiver:

Create a schedule

One of the most important things you can do to get organized is to create a schedule. This should include scheduling daily tasks such as medications, meals, and appointments, as well as longer-term tasks such as paying bills and scheduling doctor’s visits for yourself and your loved one. Don’t forget to schedule some time for self-care as well. A calendar, smartphone app, or whiteboard are all great tools to ensure nothing falls through the cracks.

Organize Important Documents

You never know when you may need to access important documents such as medical records, insurance information, and legal documents(Learn more about documents you need in episode 10 of Sage Aging – Estate Planning). Keeping these documents in a safe and easily accessible place is a must! There are many ways to keep track of important documents. This can be a simple folder or binder with tabs or a file box. Alternatively, you can use a digital app or computer to store documents. Whatever you choose, it should be something you feel comfortable managing. Learn more about creating medical and financial binders in episode 29 of the Sage Aging podcast.

Make a List of Important Contacts

It’s important to have a list of important contacts on hand in case of an emergency or to access information or resources that you need. Remember, it’s important to keep this information up to date and accessible in case you need to access it quickly. Here are some contacts that you may want to consider keeping on hand:

  1. Primary care doctor
  2. Specialists
  3. Pharmacy
  4. Insurance company
  5. Caregiver/Caregiver agency
  6. Emergency contacts
  7. Legal contacts: Include legal representative or power of attorney

Consider Using Technology

There are so many tools and resources available to help caregivers stay organized, including smartphone apps and online calendars. Consider using these technologies to manage tasks and stay on top of appointments and other important events.

Ask for Help

Caregiving can be a challenging and overwhelming role, and it’s important to remember that you don’t have to do it alone. Although it is sometimes hard to ask for help, consider seeking out support from friends, family, or a professional caregiver organization. Whether help comes in the form of respite or help with daily tasks, it can make all the difference to a busy caregiver.

By implementing these strategies and addressing practical needs, you can help to ensure that your loved one receives the best possible care and that you can manage your responsibilities as a caregiver with greater ease and efficiency.


Disclaimer: The content on this site is meant for general informational purposes and should not be considered professional advice. While we strive for accuracy, we recommend consulting experts for specific guidance. We are not responsible for any decisions made based on this information.

Liz Craven
Liz Craven

Liz Craven, co-publisher of Sage Aging ElderCare Guide alongside her husband Wes, brings a blend of personal experience and heartfelt dedication to her work. Their path in eldercare started with a family story — caring for Wes' grandmother, Mabel, who faced Alzheimer's. This personal chapter not only highlighted the complexities of eldercare but also ignited their passion to support others in similar situations. Later, Liz and Wes filled the caregiver role three more times for their parents. Through the Sage Aging ElderCare Guide, Liz offers a mix of empathetic insight and practical advice, making eldercare more approachable and less daunting for families. Her commitment shines through in every piece of advice, aiming to ease the journey for others as they navigate the world of eldercare.

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